It enables business partners and clients can continue contacting your company using a former employee’s old email. By doing so, you preserve all the important connections for future use. Set up email forwarding, or create a shared mailboxīefore you delete the ex-employee account, create an alias, or notify their email contacts that they’re no longer available, you should set up email forwarding or create a shared mailbox. Select Block the user from signing in, and then select Save. Choose the employee’s name on the right, you’ll see the window with the option to Block this user.ģ. Visit the admin center and click Users > Active users page.Ģ. Block the user from signing in to MC Office 365 accountĪfter you reset the password, make sure the former employee won’t be able to reset it themselves in the future and block them from signing in to your Office 365 account.ġ. Optionally, you can send a new password to your admin’s email or any other emails 2. From now on, an ex-employee won’t be able to access corporate account and dataĥ. Generate a new password automatically or create it yourself and reset the password. Select a user and click Reset a password (a key icon)Ĥ. Log in to Office 365 Admin’s account and go to the Admin centerģ.
Resetting a password takes effect immediately, and that’s why it’s the first course of action.ġ.
In the 24-hour time window, an employee potentially can hard-delete or download confidential information. You need to reset the password instead of just blocking the user sign-in because the latter can take up to 24 hours. What is the first thing to do in Office 365 when an employee leaves your company? The first step is cutting off their access to corporate data by changing the password. Preserve ex-employees data cost-efficiently.How to manage an account and data belonging to Office 365 user leaving your company? Here are the best practices you may find beneficial: Office 365 Terminated Employee: 8 Best Practices for Offboarding Remove the Microsoft Office 365 license and reassign or delete it Disconnect mobile devices from the corporate data Set up email forwarding, or create a shared mailbox
Block the user from signing in to MC Office 365 account Office 365 Terminated Employee: 8 Best Practices for Offboarding.
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